The Occupational Health & Safety Concerns of Exhibitions

In any venue that has public access, many details need to be looked at as it concerns the safety of the public.

1) Security of the Venue where exhibition will take place: 
- Gates to be locked at night to adjoining exits and entrances. They can only be opened during joint openings.
- Valuable items are to be kept away.
- Participating exhibitors at no time are allowed to have access to the venue's security CCTV recording, unless permission is granted by the venue's security in the event that security has been compromised.
- Participating merchants should immediately inform the Organiser, who in turn will immediately inform the Venue owner in case of suspect of any incidents.

2) Common area cleaning:
- Cleaning Fees are chargeable for all Hall areas throughout the days of the exhibitions based on number of staff required.

3) Cargo lift operator and furniture setting up:

- Individuals required for per setting up type.

Number of Co-ordination meetings required prior to due Exhibition time: 

4) Licensing & Permission from the relevant Authorities
- DBKL Floor licence, DBKL- (License granted by the City Hall that states the exhibition is 'legal')

- Floor plan of venue shows primary, exit and emergency exits. In other words, floor plan of venue must adhere to fire escape routes as safe in the event of an emergency. 
- Show welcome arch, AV Console equipment
- Going through every booth for the possibility of merchants placing gas tanks (that could compromise public safety)
- That all Lamp Post buntings needs DBKL (City Hall) licensing authority code.
- The number of A&P 'equipment" as allowed by the venue's management around the venue's location.

5) Handover & Take Back of Venue:
- Is a joint inspection between 3 parties- the management of the Venue, the Organiser, and the Contractor. 
- Check lists & records of initial venue condition
- Photos taken as record of venue condition.

Other areas include:
- Floor Loading, Floor protection, Carpeted area guidelines.
- Passes for individual participating staff entry.